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201 File & Records · 01

One record, not nine copies of the same person.

The 201 file is the single place a person exists. Every module on this page reads from it and writes back to it, so a change made once is a change made everywhere.

The employee directory listing staff with department, position and status.
What it replaces
  • Personnel folders in a filing cabinet
  • An HR master spreadsheet nobody trusts
  • Re-keying the same person into every new system
What it does
  • Complete 201 file — personal, employment, government IDs, dependants
  • Employee directory with search, filters and saved views
  • Departments and a live org chart built from reporting lines
  • Employment history: movements, regularisation, salary changes
  • Document attachments with expiry tracking
  • Employee numbers issued automatically and checked for collisions
Reads · Writes
Onboarding & Offboardingnew hires and their start datesRecruitmentthe candidate who acceptedPhilippine Payrollsalary, tax status and government IDsAttendance & Timeassigned shift and work siteLeave Managementhire date, which sets SIL accrualReports & Analyticsheadcount and demographics

One record. Nothing here is re-entered.

An employee's 201 file showing personal, employment and government ID sections.
The 201 file — every field one module or another depends on.
The org chart rendered from reporting lines.
Availability

Included on every plan.

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